Importance of Place and Context in Online Communities

I realized something very interesting about my computer usage patterns a few days ago. For most tasks, I use the GUI environment on my Mac, since I mostly live in my web browser, IM, Twitter apps, and RSS reader. However, my background as a sys admin takes over whenever I am doing certain tasks, despite the fact that I haven’t been a sys admin since the mid 1990s. I found that I shift to the command line automatically for any tasks that I associate with Unix. For example, to edit any configuration file, I’ll go to the terminal window and use vi without even considering editing it using the various text editors that I would use to edit almost any other file on my hard drive. I realized that context plays a very significant role in my computer usage.

When I talk about “context” throughout the rest of this post, I’m referring to the set of circumstances or facts that surround a particular event or situation.

Bear with me, I am going somewhere relevant with this discussion after one more minor diversion. I was talking to Amber Case a few weeks ago about the role that context plays in human memory. We tend to recall past memories more accurately if we are in the place where we first heard them or in a similar context. I started thinking about the role of context in my strange computer usage patterns. In a context that I associate with Unix or sys admin tasks, I revert to the command line without a second thought even for tasks that could be done as easily using a GUI tool.

I started wondering and thinking about the role that context plays in our social behavior as we interact in online communities and social networks. These online communities and social networks are the location or place equivalents of the local pub, coffee shop, library, or university, but in a specific online context. They are the places where we hang out (virtually) with friends, colleagues, family, and even strangers with common interests. We use our online communities and social networks to learn new things, gather information, and keep up with news about the other people in our lives. These are the new places that become the context for our interaction with people online.

I have noticed that I tend to behave and interact in very different ways depending on the community or social network that I am using. My interactions on Facebook, Twitter, and LinkedIn are very different. I use Twitter for conversations and sharing information with people; Facebook for finding non-work information about my friends, and LinkedIn for find work-related information. Realistically, I could send people messages using any of those social networks, but I tend to use Twitter to send messages to people and engage people in conversations; however, I have friends who would say that they primarily use Facebook to engage in conversations. I suspect that all of this comes back to context. We each associate certain activities with our personal context for that situation.

OK, so this is an interesting abstract topic, but what does all of this really mean? For anyone tasked with building online communities for your organization, you need to focus on creating a sense of place, like the neighborhood coffee shop, where people want to hang out and chat with other people who have common interests. Spend some time thinking about how to create an environment focused on discussions and connections between people. Provide other relevant information for your community members, but keep the community as focused as possible on the people and discussions that facilitate connections and interactions between those people. Let your community members develop a sense of place in your community and with it a meaningful context for their interactions within your community.

I would be very interested to hear from other people in the comments about the role of place and context in your interactions with online communities and social networks.

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Legion of Tech, Art, Waffles, and Alcohol on Oct 23rd

Our final Legion of Tech Happy Hour Meetup for 2008 will be held on October 23rd and has been described as: “Sweet waffles, savory waffles, beer, wine, art & geeks all converging in a glorious orgy of awesome.”

Thursday October 23, 2008 from 5:30pm – 7:30pm
Jace Gace
2045 SE Belmont
Portland, OR

You can RSVP for this event on Upcoming and get more information about the event on the Legion of Tech blog.

Gail Ann Williams on Community from Love@First Website

I’m spending the morning at iSite’s Love@First Website Conference here in Portland.

I was impressed with Gail Ann Williams’ presentation about building online community. She was an early participant at The WELL and is currently the Director of Communities at Salon.com.

Here are my raw notes from Gail’s presentation. In other words these are my notes about her words (not my words), so hopefully, I managed to get most of it right with only a few typos.

What do we mean by community anyway?

  • Interactions and relationships: people who know each other very closely and are in your network along with the people who are loosely connected to each other. These connections are the most powerful part of community.
  • Complexity: people are members of multiple overlapping communities.
  • Continuity over time (which used to mean geographic proximity): our sense of place comes from the continuity and culture that is built over time. As the community evolves, they really become stakeholders in the community and feel like they own the community as much as the company and the developers own it.

What are your goals?

Always go back to the goals of the community. What are you trying to do and what do you want to accomplish? Salon found that allowing comments on articles started to build another community for Salon outside of the forums. These new members were interested in a community around the writers, but weren’t interested in the forums and were really a separate community that couldn’t be integrated with the other communities at Salon.

Set expectations

Being clear, upfront, and honest with your users, especially when you are making a big change, can help community members understand the reasons behind the change. They will also be more likely to support the change if they understand the reasons and have some time to vent about it.

Understand newcomer dynamics

Welcome newcomers in a friendly way, but don’t be overbearing and creepy about it. Existing community members tend to develop an insider / outsider mentality, which makes it very difficult for new people to engage in an enjoyable way. Community managers and other members need to be available to remind existing users that they were once new and that new people can become valuable members of the community and eventually become friends.

Spammers, Trolls, etc.

It really takes a lot of time to manage these annoying people. You can put some things in place to reduce spam and trolls (email verification, real names, etc.), but ultimately, real people need to jump in and moderate. Employees can clean it up, especially if you can get users to report the issues. Even when people don’t use it very often, the report abuse button might act as a deterrent to potential spammers who know that it will get reported quickly. Spam becomes a bigger issue on low volume sites, since the spam is more visible. Trolls are an interesting issue. They can be just trolls, but sometimes it can be a result of deeper personal / mental issues.

Collecting info at registration

Amazon has a good model. You can leave reviews with minimal information, but you can also be validated to get the real name designation. In general, ask for the information that you need to function as a community along with some information about why the information is needed. Add just enough of a barrier to reduce the spam, but not so much that people won’t want to join.

I only captured a few of the best points during the presentation, but it was great to hear from someone who has been continually participating and managing communities since the very early days of the Internet.

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Recent Links on Ma.gnolia

A few interesting things this week …

FeverBee: The Dos and Don’ts of Outreach

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How Much Do Top Tier Bloggers and Social Media Consultants Get Paid? We Asked Them! – ReadWriteWeb

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Twitter Status – IM: Not coming soon

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WhereCamp PDX Reminder « Dyepot, Teapot

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Memorandum Colors: X-Ray Glasses for Political Bias in Blogs – ReadWriteWeb

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5 Ways to Sell Social Media to Your Boss – ReadWriteWeb

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GOSCON: Government Open Source Conf in PDX

I was just talking to Deb Bryant about the upcoming GOSCON event here in Portland Oct 20th – 23rd, and there are some very exciting things about the event. For anyone unfamiliar with GOSCON, it is focused on providing “forums to explore both the business case and real-world applications for open technology to deliver the next generation of government services”. This is the fourth annual GOSCON event.

Here are a few of the highlights:

  • It’s really reasonable to attend: $150 – $697 depending on which activities you select.
  • Speakers include experts from across the U.S. and around the world.
  • Sessions cover a wide range of topics from implementation and management of open technologies to using open source in the public health sector.
  • Educational credits of up to 4.5 hours for Health IT professionals have been approved by HIMSS.

Anyone interested in open source and government should think about attending the event.

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Companies and Communities at the Corvallis SAO

I spent yesterday evening in Corvallis presenting at Corvallis chapter of the Software Association of Oregon on the topic of Companies and Communities: Participating without being sleazy. I always enjoying spending time in Corvallis. It’s a fun college town with some very interesting and innovative technology companies: Strands, ViewPlus, ProWorks, and many more.

This SlideShare presentation is what I used last evening to lead the discussion:

Social Networking Sites for Conferences

A few days ago, I was asked if I had any thoughts about event-specific social networking services. After responding to the email, I thought that I would turn it into a blog post to see whether people agree or disagree with my views.

I went to a few conferences this year that set up event-specific social networks for the conference. Some I joined and then neglected without contributing anything, and others I never bothered to join at all. I didn’t stay engaged with any of the services.

I have to admit that I’m not a big fan of social networking sites specifically for conferences. There are a couple of reasons:

  • Most of us already belong to more social networks and communities than we can effectively manage. Joining one more social network and maintaining information and contacts in one more place is not something that most people will spend time doing.
  • Conferences and events are bound by time; we attend them for a few hours or a few days a year. We learn new things and meet new people during the event, but few of us will spend time trying to extend this networking time online for any significant period of time before or after the event.
  • There are so many better ways to keep up with people after an event that fit more easily into our everyday lives (Twitter, blogs, Facebook, etc.)

I like the goal of making it easy for people to connect before, during and after an event, but there are better ways to do this:

  • Engage with people on an existing social network that is already heavily used by your audience. Facebook groups, for example, are a good way for a conference to encourage information sharing and networking among 20-30 year olds or people working in technology.
  • Provide a way for members to find each other with an online member directory linking to contact information, Twitter handles, blogs, etc.

Here are my questions for you:

  • Have you ever found an event specific social network useful to you over any extended period of time?
  • If so, how did you use it?
  • If not, why do you think it wasn’t useful?

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Brady Bunch, Twitter, Lonely Techies, iPhones, and Events that Do Not Suck

Have you ever wondered how the Brady Bunch, Twitter, lonely techies, iPhones, and events that do not suck are related?

We decided that at the next Ignite Portland that rather than giving our sponsors the microphone for 30 seconds, we would rather have them submit a 30 second video. Needless to say, we wanted to have an example to help encourage people to get creative with their videos. Todd came up with the concept and the lyrics for the Legion of Tech Brady Bunch video. The video is hilarious and you need to watch it.

A huge thank you to Jed Herzog of Outlier Solutions for filming and editing this for us and to our wonderful chorus of singers; Mia Burcham, Owen Burcham, Liam Burcham, Aodan Collins, Xander Collins, Soren Collins and Rainer Collins. A big thank you to Todd for coming up with the lyrics and herding the rest of us to get everything recorded.

If you want to put together a cool video and have it shown at Ignite Portland in front of ~500 people, you can visit the Ignite Portland site to learn more about sponsoring.

Trend: Community Vendors Who Eat Their Own Dogfood

Several Tweets today from Jeremiah Owyang got me thinking about community vendors and how they do (or do not) use their own platforms to build communities for their customers and users.

Quoted from @jowyang’s Twitter stream:

My advice to community platform vendors:

  • If you don’t already have a public user community or support community for your customers running on the latest release of your platform, start planning one now.
  • Get your product management and engineering teams involved in the community and spend time learning what your customers like and don’t like in addition to the features they want in future releases.
  • Spend some time monitoring what your customers are saying about you online (Twitter, blogs, and other forums) to avoid being caught off guard by negative feedback.

My advice to anyone selecting a community platform vendor:

  • If they are not running a public community for their customers and users that is built on their platform, run (not walk) away from that vendor.
  • Spend a significant amount of time in that public community getting a feel for the issues that other customers are having with their software. Also take note of how long it takes for them to respond to questions or issues.
  • Ask for some customer references. Call the references and chat about their experiences with the vendor. Ask them for specific examples of both positive and negative interactions and experiences.

While Jeremiah says that “Many of the vendors in my community platform wave ironically do NOT offer a community to their own customers to support themselves”, the best vendors do use their own software to build external communities for their customers.

Here are three examples of vendors who eat their own dogfood:

There are plenty of others who run vibrant communities for users of their platform; however, I was surprised by how many do not. While I was working at Jive, we learned so much about our software by using it to host our own communities. We found bugs early, felt the pain points along with our customers, and celebrated when new features were introduced in the product. Any vendor who isn’t eating their own dogfood is using you, their customer, as a testing bed. I’ll take my chances with vendors who use their software over ones that do not any day.

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Community Managers and Reporting Structures

There are many differences of opinion about where the community manager or the community team should fit into the reporting structure of any organization. In general, I think that it depends on the type of community. The community management function should report to the team most closely connected to the audience you are trying to serve.

Too many companies automatically put the community function under marketing, which works well for certain types of communities, but can be disastrous for other types of communities. For example, developer communities or customer support communities should rarely, if ever, report to marketing. However, I do think that marketing should manage the communities for certain types of customer communities or communities that support a specific marketing campaign. Communities focused on a product line could be driven out of a product marketing group.

Developer communities and open source communities should be driven out of a technology or engineering group, since developer and open source communities tend to work best when they are created by developers for developers. Developers in general have very little tolerance for marketing and anyone who lacks technical credibility.

Support communities should be driven as part of the broader support organization to ensure that the customers in the community are getting an appropriate level of support. The support staff deals with support questions all day and are the most appropriate group to be answering the questions in the support forums and making sure that support customers have what they need from the company.

In some cases, the community should report to the senior management of the organization. Some communities cover multiple functions including developers, support, customers, and product information. In those cases, the community team should be placed high enough in the organization to be able to effectively interface with all of the other teams in the organization. If the community is a critical part of the the products or services offered by the company, it might need to be it’s own function within the organization.

It is worth spending some extra time deciding where the community function should be placed within the organization. You need to take a careful look at the audience for your community and place the community in the appropriate organization.

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Open source, research, and other stuff I'm interested in posting.