Community managers get asked the same questions over and over and over, so being able to quickly and easily reuse your work can save a lot of time and help maintain your sanity. The second time I’ve dug through my email archives to reuse a piece of a previous email to answer a repeat question, I usually realize that it’s time to formalize that answer and make it easy to reuse it.
Here are a few ways that you can reuse your work:
- Have great documentation: use your online community or a blog to document frequently asked questions, processes and other useful information so that you can send a quick note and a link the next time you get the question.
- Resources: pull together collections of links and other resources for people on a single page or section of your community to make it easy for people to find enough information to get started. The ‘Starting Point‘ page on this blog is an example of a quick and easy way to do this.
- Use email templates (Gmail canned responses): these can be a quick way to organize information or content that gets sent by email, and I use them for collections of links, confidential information (invoices, etc.) and other things that are commonly sent via email multiple times.
Part of a series of community manager tips blog posts.
Image by Flickr user andriux-uk used under the Creative Commons Attribution-ShareAlike 2.0 Generic license.
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