Community Manager Tip: Always be Professional

The good community managers can maintain professional communications when faced with the most belligerent trolls on the internet without letting themselves be goaded into unprofessional behavior. As a community manager, you are often the face of your company to the outside world and everything you do in the community reflects on the organization that you represent. If your interactions are unprofessional, the company looks unprofessional, not just in front of current and potential customers, but also potentially the media and industry analysts. Staying professional at all times can be harder than it sounds, especially when someone catches you on a really bad day or when you are being bombarded by negative comments. The Earth Class Mail example in the image below provides an example of what can go wrong.

Here are a few tips to help you stay professional.

  • Don’t be afraid to wait and see if other community members chime in with a positive response. A post coming from the organization might sound defensive when the same information would be seen more positively coming from a neutral third party.
  • Don’t post angry. If you start to feel really angry, step back and stop interacting with the public until you cool off. Go for a walk or catch up on some work that can be done without talking to anyone else.
  • Take a really hard look at what you plan to say. Can it be misinterpreted? Would you want to read a quote of that post on the front page of the newspaper? Would you be embarrassed if your mom or your boss read it? If the answer to any of those questions is yes, throw it away and start over.

Additional Reading

Part of a series of community manager tips blog posts.

Portland MeeGo Network Monthly Meetings

I thought it would be fun to start to organize a monthly (or so) Portland MeeGo Meetup … because that’s what community managers do. 🙂

As Intel’s Community Manager for MeeGo, it’s about time for me to start some type of meetup here in my adopted hometown of Portland. I’ll be kicking off these meetings, but I would love to have some help in organizing the meetings and finding presenters, so let me know if you are interested.

For those of you who aren’t familiar with MeeGo, it is an open source operating system for small form factor devices (netbook, handset, in-vehicle, tablet, connected TV, etc.) You can get all of the details about MeeGo and learn more about it at meego.com.

I checked Calagator and the third Monday of every month is looking fairly open, which would put our first meeting on October 18.

Some logistics
When: October 18 from 6pm – 8pm
Where: Lucky Lab 1945 NW Quimby St in Portland
RSVP: On Upcoming to help us plan

Agenda for October 18
6:00pm – Introductions
6:15pm – MeeGo Overview & Demos
7:15pm – Discuss potential topics for next month

You can also join our new Portland MeeGo Network Google Group to receive updates for every meeting and any additional information.

Blogging Elsewhere

Here is a summary of links to my posts appearing on other blogs over the past couple of weeks.

US Airways Magazine

GigaOM’s WebWorkerDaily*

MeeGo.com*

*Disclaimers:

  • GigaOM’s WebWorkerDaily: I am a paid blogger for the GigaOM network.
  • MeeGo: I am a full-time employee at Intel and contributing to MeeGo is part of my job.

Community Manager Tip: Have Great Documentation

One of the biggest challenges for any community manager is to find ways to get new members integrated into your existing community with all of its established norms and ways of working. This can be particularly difficult if many of the things that define your community aren’t clearly documented. For any community, having great documentation can solve so many potential issues and make it easy for both new and existing members to get the information that they need quickly and easily. Ideally, you can put all of this documentation in a wiki and enlist the help of other community members. In the MeeGo community that I manage, getting all of our processes, guidelines and frequently asked questions documented has been a big focus for me lately.

Here are a few things that should be clearly documented:

  • FAQ: Always have a good frequently asked questions document. We have a main FAQ for MeeGo, which also links off to several other FAQs for specific topics. This is on my short list of things that still need a lot of additional work.
  • Processes: Document as many of your processes as you can to help members learn how to participate. Nothing is more frustrating for a new member than trying to participate, not getting it right and having to start over.
  • Community Guidelines: Have clear guidelines about what members are expected to do (or not do) that you can point people to for more information. I try to avoid guidelines that look like lists of rules, and instead, focus on encouraging people to make the right choices.

Additional Reading

Part of a series of community manager tips blog posts.

Photo by Flickr user mind on fire under the Creative Commons Attribution-ShareAlike 2.0 Generic license.

Community Manager Tip: You Can't Please Everyone

We always need to keep in mind that every choice and every decision that we make, no matter how sound, will please some people, but not everyone. “You can’t please everyone” is a saying that you hear all the time, but I remember being in high school when the impact of this statement really hit me. At that young age, I vowed to think about decisions in a different light with a component of any decision being to understand which people I cared about pleasing, and more importantly, which people could jump in a lake if they didn’t like my decision. This dynamic applies to everyday life and isn’t unique to community managers, but it does come up often when making decisions on behalf of the community.

A few tips:

  • Think about the impact of your decisions on the most important contributors in your community. Don’t let trolls and chronic whiners who will never contribute in a meaningful way dictate solutions.
  • When a few people want a change, make sure that the change would benefit the community as a whole. Don’t let a vocal minority push a decision that isn’t in the best interest of the whole community.
  • Look past your preferences to embrace solutions that benefit the community, even if they aren’t your personal favorites. Do the right thing for the community, not the individual (even when that individual is you).

Additional Reading

Part of a series of community manager tips blog posts.

Photo by Zen Sutherland used under the Creative Commons Attribution-NonCommercial-ShareAlike 2.0 Generic license.

Blogging Elsewhere

GigaOM’s WebWorkerDaily*

Linux.com

MeeGo.com*

On Video (OK, not really blogging, but I thought it was fun anyway)

*Disclaimers:

  • GigaOM’s WebWorkerDaily: I am a paid blogger for the GigaOM network.
  • MeeGo: I am a full-time employee at Intel and contributing to MeeGo is part of my job.

Community Manager Tip: Meet People in Person

For those of us who manage global online communities, meeting people in person isn’t always easy. However, it is important to find ways to meet people in real life whenever possible, and we should be careful not to underestimate the value of making these real world connections. Last week, I attended LinuxCon where I gave a presentation about the MeeGo Community and did more demos than I can count, but the real value of the conference was in the conversations that I had with community members.

Some thoughts on why this is so important:

  • You put a face to the name and start to build better relationships with people.
  • People will provide different feedback in person and will often talk more frankly about community issues that they would not be comfortable putting in writing in a public forum.
  • It’s fun! These are people that you have something in common with and you can have some really interesting conversations with people and make new friends in the process.
  • I return from conferences refreshed with new ideas that come from having conversations with people outside of the typical daily routine.

Additional Reading

Part of a series of community manager tips blog posts.

Photo by Aaron Hockley of Hockley Photography.

Want to see me talk about RSS Hacking at SXSW?

If you want to see me speak at SXSW, you can comment and vote on my session before 11:59 CDT on Friday, August 27. Here’s how SXSW panel selection is weighted: 30% popular vote (you!), 30% program staff and 40% advisory board, so I’ll need some votes before they will accept my session! Here are the details about my proposed session so you can decide on whether to vote for it.

Hacking RSS: Filtering & Processing Obscene Amounts of Information

Information overload is less about having too much information and more about not having the right tools and techniques to filter and process information to find the pieces that are most relevant for you. This presentation will focus on showing you a variety of tips and techniques to get you started down the path of looking at RSS feeds in a completely different light. The default RSS feeds generated by your favorite blog or website are just a starting point waiting to be hacked and manipulated to serve your needs. Most people read RSS feeds, but few people take the time to go one step further to hack on those RSS feeds to find only the most interesting posts. I combine tools like Yahoo Pipes, BackTweets, PostRank and more with some simple API calls to be able to find what I need while automatically discarding the rest. You start with one or more RSS feeds and then feed those results into other services to gather more information that can be used to further filter or process the results. This process is easier than it sounds once you learn a few simple tools and techniques, and no “real” programming experience is required to get started. This session will show you some tips and tricks to get you started down the path of hacking your RSS feeds.